June 9, 2025

James welcomed everyone to the final Spring 2025 COOL meeting. 

Agenda and minutes unanimously approved.

• RSI Updates
  • There is a tentative agreement for the next year, and we should be getting more info soon
  • This is for Online Ed to be working on during summer 
• AI Update 
  • Amy will be presenting in Senate today at 2:45 
  • Sal and Amy are doing an AI policy workshop this Friday; it probably won’t be recorded 
• Shared Governance Survey 
  
  • James received thumbs up from around 90% with no specific feedback, so he will be submitting it 

• Review Team: 
  
  • Dean of Online Education and Learning Resources 
  • Faculty Coordinators and Instructional Designers from Online Education (at least two total) 
  • Three faculty from COOL 
• How demos have worked in the past is basically reviewing it on our own; the rubric is detailed 
• There's no strict deadline on this project; we’ll probably be waiting until Fall anyway because COOL is not meeting during the summer 
• Gabriela brings up concerns about student privacy and data; we may need to add more criteria to the rubric to reflect this as well as other values and equity issues 
  
  • Need to ask about what the vendors do with their data and how is it used 
  • In terms of equity – we can ask what dataset their model is trained on 
• Amy suggests running the rubric by the Office of Equity 
• Dave brings up that adding criteria for evaluating privacy and equity is important no matter what the software is 
• Dave brings up that while the price per user is a great factor to consider, but we also should include total price 
• Ivan asks how many professors are requesting proctor services 
  
  • While less than half the college typically asks about it, we get requests for proctoring from STEM focused divisions since some of their models for assessment are more exam focused 
  • Some accreditation or transfer purposes may require proctor services 
  • Might be useful to recommend to Senate that they request more specific data through a survey asking how many professors are requesting proctor services 
• Amy suggests we ask Articulation about long term planning for ZTC pathways; if there are any that require specific proctoring needs, that’s where we’ll focus resources 
• The rubric needs work, so we won’t pass anything today, but this will probably be one of the first agenda items in Fall 

• Alan Manley is visiting from Harmonize to give us a brief intro about what Harmonize is and how it interacts with Canvas
• It provides a suite of collaboration tools that helps make Canvas more engaging for students, making it more interactive with peer-to-peer connection, and it helps instructors save time as well
• Foothill has been doing a pilot of Harmonize with a few hundred students and has been receiving good feedback
• Harmonize update the Canvas discussion interface; makes the format closer to a social media layout
• Each post is a different card, so you can navigate easier between them rather than having scroll and scroll endlessly
• Instructors can set up multiple due dates which sync with the calendar for the post and comments
• Discussion posts don’t need to be entirely text based
  • You can do video posts
  • You can share screen to share a power point and talk through the slides
  • You can annotate images and videos
• Allows TurnItIn to score text-based discussion posts
• All videos are automatically captioned
• Integrates with SpeedGrader
  • Easy to grade more substantively through a rubric, or a simple grading for completeness setting can auto-populate the grades
  • Gives statistics about each student like how many other posts they viewed, how many other students commented on their posts, etc
• Engagement Insights shows which students are “on track” and which students need outreach
• Set up is simple and adjustable
• You can have AI create topic instructions and rubrics for you
• You can enable students to access “View AI Feedback” before they post
• There's an interactive social annotation tool which can be used on pdfs, videos, or screenshares
• Amy asks, is the AI model generated in house and if so, what dataset is it trained on
  • ChatGPT 4.0
  • Per Harmonize’s privacy agreement with ChatGPT, they're not allowed to use your data to train the model and Harmonize deletes input every 30-60 days
  • You still own the data, but ChatGPT is the model
• Harmonize is already integrated with Canvas and is doing a free pilot through September 15th
• We can use the pilot during the summer and decide in Fall if we’d like to pay at the district level; Foothill seems potentially interested in moving forward with it
• Amy has used Harmonize at Stanford and says it’s helpful for photography and other creative arts; could be helpful to get some creative arts faculty to test it over the Summer
  • Lianna suggests plugging it in the Senate notes 

Meeting Adjourned at 12:01 pm.